How to Execute Great Meetings
The cover story in our August issue ( successfulmeetings.com/
Part TimePlanner) offered strategies that part-time planners could use
to pull off successful meetings.
Great tips! I must admit, it is very exciting to plan events. It’s
thrilling to see an event come to fruition and everyone is happy
with your choice. But we don’t do it alone. I’ve done it and made
mistakes along the way. Meetings have many components, such as
finding the right venue, attrition, cancellation, food and beverage,
concessions, and contracts. I spent years learning contracts and have
to keep up with the ever-changing industry.
First thing I would advocate is learning by talking to professionals who source day in and day out. Choose someone reputable that
you can trust. Third-party planners work for you and not the venue/
hotel. Their services are complimentary and can save you not only
time and money, but hidden fees in contracts. Whether you have a
lot of experience planning meetings or plan part-time, you can outperform everyone else by using them and save yourself a lot of time
and money. Remember, time is money!
Hilda Pope, CCP
Global Account Manager
How to Sharpen Your Planning Skills
Event planning is an endeavor at which you are implementing
complete organization, listening, communication, networking,
and creativity skills. Attending meetings, events, or conventions
and networking with new and seasoned planners is extremely
beneficial in learning how they go about organizing, planning,
and utilizing other resources so that you can learn to incorporate
these qualities into your planning activities. A meeting planner
is dedicated and strives to meet the needs of his or her clients.
A planner is also driven by a passionate belief that to deliver
exceptional experiences necessitates a significant attention to
detail and the core values necessary to finalize a successful event
or meeting. Being a meeting planner requires a high level of
consistency, commitment, creativity, continuity, and accountability. This article ( successfulmeetings.com/Part TimePlanner)
has provided me with the needed resources to be inspired to
better research my thoughts, obtain tips from others, and to not
only be a passionate, driven planner, but to be phenomenal — an
outstanding, creative planner. A successful event doesn’t happen
by chance, it happens with diligent work and requires plenty of
flexibility in every component of an event.
How to Prepare for a Media Interview
Interactions with the media shouldn’t be taken lightly as there is a
fine line between an interview that helps your business and one that
hurts it ( successfulmeetings.com/MediaInterview).
Always, always, always check the headlines and most up-to-the-minute news before your interview. Something may have just happened relevant to what you are talking about. If the new story comes
up and you don’t know anything about it, you no longer look like
the expert in the field. Take this savvy media tip from someone who
interviewed people for more than 20 years on radio and television.
The Rock Talk Speaker
Send your comments to Andrea Doyle,
Successful Meetings Senior Editor, at
SuccessfulMeetings.com I September2017 I Successful Meetings I 7